Help with email: I'm aware of the fact that the prior period was a short...

[Englishlearner25]

Hey.

Following is a recent email i sent a client. Would it be possible for you to review it and notify me of any grammatical errors. I'm open to any and all suggestions.

Dear XXX,

Thanks for your prompt response.

I'm aware of the fact that the prior period was a short 7 month period to 31 July 07. The queries raised were after taking into account of the shorter comparitive period. I had extrapolated the 7 months expenses to 11 months. However, I dont think it should be much of a problem. I think your answers so far are satisfactory in justifiying the expenditure. There is one expense category that i forgot to mention in my earlier email. Rates have increased substantially from £9,151 (7months) to £73,579 - is that because of the office move? Furthermore, the engagement partner XXXX was inquiring whether you incurred dilapidation costs during the current financial period in relation to the office move and if it was reflected in the accounts any where?

I will get back to you with the invoices we require.

Also, please accept my apologies for the capital asset sub ledger. I noticed you had already provided the details but for some reason i managed to overlook that spread sheet.

Regards,

[Mister Micawber]

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Dear XXX,

Thank you for your prompt response.

I　am aware of the fact that the prior period was a short 7-month period to 31 July 07. The queries raised were after taking into account the comparatively shorter period. I had extrapolated the 7 months' expenses to 11 months. However, I do not think it should be much of a problem. I think your answers so far are satisfactory in justifiying the expenditure.

There is one expense category that I forgot to mention in my earlier email. Rates have increased substantially from £9,151 (7 months) to £73,579 - is that because of the office move? Furthermore, the engagement partner, XXXX, was inquiring whether you incurred depreciation expenses ['damage'?]during the current financial period in relation to the office move and whether they were reflected in the accounts anywhere.

I will get back to you with the invoices we require.

Also, please accept my apologies for the capital asset sub-ledger. I noticed you had already provided the details, but for some reason I managed to overlook that spreadsheet.

Regards,
.
_________________
Native English teacher at Mister Micawber's

[Englishlearner25]

Dear M,

Thank you for your response.

May i ask, why you used 'do not' instead of 'don't'?

Is don't incorrect english?

[Mister Micawber]

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Since this appears to be a formal business letter, contractions of all kinds (with the exception of "o'clock") should be avoided; the full words should be written out.
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_________________
Native English teacher at Mister Micawber's